Are you a service-driven EA with excellent judgement and a natural and approachable manner?

Are you a successful communicator who can develop strong relationships at all levels?

Do you have an enquiring mind with strong emotional intelligence?

A leading investment firm needs an outstanding EA to deliver the highest-level support to a new global head within HR + a senior manager.

The environment is deadline driven and it’s a very busy time of year – are you ready to hit the ground running in this challenging but rewarding role?

What you’ll be doing day to day: 

• Acting as primary point of contact for all incoming communications to the office
• Prioritising extremely busy agendas, managing travel, scheduling meetings across multiple time zones
• Building and maintaining professional relationships with internal and external stakeholders
• Handling confidential meeting documents and information with complete discretion
• Drafting correspondence and producing reports and PowerPoint presentations
• Arranging complex global interview schedules
• Maintaining and updating recruitment database and tracker
• Working with internal associates and external recruiters and head hunters
• Scheduling training events from start to finish
• Acting as point of contact for external training providers
• Coordinating logistics for annual HR Retreat
• Managing invoices and expenses for training events
• Participating in weekly HR team meetings
• Working on HR related special projects

The skills you’ll need to bring:

• Experience as an EA, gained from a Professional/Financial Services firm
• Superb attention to detail
• Innate understanding of urgency
• A resourceful and clear-sighted approach
• Utmost discretion
• Strong MS Office skills

Posted date: 29 Apr 2024