Self-employed, 4 or 5 days per week (no 3-day applications)

Are you an exceptional Private PA with experience working in a private household? Are you calm, hugely organised, discreet, and possess strong tech, literacy, and numeracy skills?

A highly regarded Kensington-based family is seeking a professional and proactive Private PA to oversee all administrative and logistical aspects of their household. This is not a role for someone looking to dip their toe in - it requires someone who can take full ownership of the day-to-day operational planning with phenomenal attention to detail.

The household is supported by nannies and a housekeeper - your focus will be entirely on PA duties, not hands-on childcare or housekeeping.

Hours 9 – 6 in-person

Key Responsibilities:

Diary & Scheduling Management

• Oversee complex diaries
• Plan and coordinate term-time, holiday, and half-term schedules well in advance
• Liaise with schools, tutors, and mentors, and manage all associated admin
• Book restaurants, social events and maintain seamless scheduling flow

Household Operations

• Manage HR records and leave tracking for household staff
• Handle household mail and delegate errands where necessary
• Oversee household standards, check cleaning schedules and completion
• Manage digital admin: scanning, shredding, printer upkeep

Travel & Holiday Coordination

• Plan and book family holidays including flights, hotels, activities, and staff travel
• Ensure meticulous itinerary planning, cost-checking, and diary alignment

Purchasing & Inventory

• Manage monthly restocking and consolidate orders
• Oversee online purchases and returns
• Maintain inventory levels and monitor household supplies

Financial Administration

• Track and process invoices, reconcile petty cash
• Work within household budgets

Team Coordination & Oversight

• Provide clear follow-up and feedback to household staff
• Conduct regular meetings to ensure cohesion and high standards
• Observe how tasks are done - not just whether they’re completed

About You:

• Experienced in a similar Private PA or Family Office role
• A master organiser with impeccable attention to detail
• Calm under pressure with a naturally ordered, methodical approach
• Discreet, professional and trustworthy
• Highly literate and tech-savvy
• Proactive and capable of managing a fast-moving household environment

Additional Details:

• In-person role only – no remote working
• Self-employed contract
• No pets in household

If you're seeking a long-term, high-responsibility Private PA role within a respectful and well-run home, and you take genuine pride in delivering work of the highest standard, we’d love to hear from you.

Apply now with your CV and a short cover note explaining your relevant experience.

Posted date: 17 Jun 2025

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