Are you an Executive Assistant with experience from a fast paced global financial services firm ? Are you happy with an element of Office Management too?

Do you have experience supporting at executive level, handling projects, facilities, and liaising with suppliers?

Are you IT-savvy and happy coordinating and organising client hospitality and events?

And, would you thrive in a small collaborative office full of bright minds, where your input will be respected and rewarded?

A dynamic venture capital firm is looking for a proactive and safe pair of hands to keep everything running smoothly for 12 months – January start!

3/2 and 9-5 (with flexibility)

What you’ll be doing day-to-day:

• Providing support to 2 Executives, managing often changing calendars
• Coordinating extensive and complex global travel arrangements
• Maintaining thorough and strategic contact management for the team
• Preparing and submitting expense reports
• Acting as an ambassador for the firm, greeting clients online and in person
• Developing strong working relationships with the EA team globally
• Acting as point of contact for suppliers
• Maintaining responsibility for 5* office ‘look and feel’
• Helping with event planning including meetings, retreats and events
• Wider support as required including assisting HR, recruiting and marketing with projects

The skills you need to bring:

• Broad experience as an Executive Assistant from financial services
• Ability to work under pressure in a high-achieving environment
• High EQ and IQ
• Very strong relationship building skills
• Desire to be actively involved in all aspects of a business
• Team player

Posted date: 7 Nov 2024