Have you built a new PA function for a growing firm, established processes and procedures and built a rock solid support service?

Are you a confident Executive Assistant with experience working in a corporate, fast-paced environment?

Are you a strong communicator who is always one step ahead? Do you have amazing attention to detail?

And, would you enjoy being part of a small team with a big vision?

A corporate blue-chip organisation is looking for a self-motivated and highly productive EA to provide administrative guidance and support to 3 in the leadership team.  The culture is inclusive and turnover is low in this highly respected, successful firm.

 What you’ll be doing day-to-day:

• Proactively planning the leadership’s priorities
• Building and embedding processes and procedures to enable the team to work fluidly
• Attending and minuting meetings, becoming the trusted ‘gatekeeper’
• Forward planning and detailed mapping of a highly demanding diary (business and private)
• Ensuring 1-2-1 meetings with the Chairman of the Board are scheduled, reviewed and actions taken
• Drafting agendas and ensuring the C suite  is provided with all materials necessary for meetings
• Arranging all in person and remote internal and external meetings, including all required AVC for meetings
• Screening calls and incoming correspondence, drafting responses where appropriate
• Organising events, lunches and client entertainment
• Coordinating team meetings, working with the leadership to embed the collaborative and strong team culture within the organisation
• Booking travel, restaurants, accommodation where necessary
• Arrangement of invoice approvals and expenses
• Working collaboratively with all parts of the business, stakeholders and business leaders

The skills you need to bring:

• EA experience in a high-performing corporate environment
• Experience of setting up new processes and procedures for the PA function
• Excellent interpersonal skills
• Ability to maintain 100% confidentiality
• Hard working and proactive approach
• Professional attitude
• Advanced MS Office
• Desire to work as part of a close-knit team
• Fantastic attention to detail

Posted date: 22 Oct 2024