Are you an Executive Assistant with broad experience in a professional services environment?

Do you have experience supporting at executive level, coordinating complex global travel and schedules?

Are you happy coordinating and organising client hospitality and events, liaising with internal and external senior stakeholders?

And, would you thrive in a small, collaborative office full of bright minds, where your input will be respected and rewarded?

A dynamic financial services firm is looking for a proactive and safe pair of hands to keep everything running smoothly for 14 months – February start!

What you’ll be doing day-to-day:

• Extensive & complex diary management for the Group CEO and CIO including all internal & external meetings across multiple time zones
• Arranging global travel for  regular board/committee meetings and offsites throughout the year
• Collating Investment committee papers quarterly
• Occasional diary management and travel bookings for the Group CFO & Investments team
• Acting as key point of contact for internal and external
• Organising events and team socials including coordinating logistics
• Processing expenses and credit card statements for the CEO & CIO on a monthly basis
• Working alongside the CoS to arrange leadership team offsites & strategy days/events
• Working closely with the office manager/receptionist to make sure the office runs smoothly

The skills you need to bring:

• Prior experience of working with C-Suite Executives within professional services
• Ability to prioritise and manage multiple workloads, work under pressure and to tight deadlines
• Ability to handle confidential information with discretion and professionalism
• Flexibility to adapt to a constantly changing environment
• Strong Microsoft Office skills including Word and PowerPoint
• Exhibit a proactive, ‘can-do’ attitude with energy and enthusiasm
• Excellent communicator with external and internal
• Team player attitude with ability to work autonomously

Posted date: 8 Jan 2025