Are you a professional Executive Assistant, used to working at the highest level in a high-profile organisation with wide global reach?

Do you have the credibility to deal with executives across the business as well as senior, global stakeholders?

Are you approachable, able to gain instant trust and provide an exceptional confidential service?

Our client is a global organisation in a dynamic, impactful industry – they are looking for a trusted Executive Assistant with high EQ and IQ to provide true right-hand support. (4 days in office/1 wfh)

What you’ll be doing day to day:

• Managing and monitoring busy inboxes
• Full diary management coordinating internal and external meetings in person and online across multiple time zones
• Managing schedules, itineraries and travel
• Escalating and delegating review of documents in preparation for meetings
• Working with stakeholders to coordinate speaking engagements and media interviews often at short notice
• Event logistics for speaker events
• Coordination across the Senior Management Team Meetings, board and client meetings
• Working with the Board to produce agendas, minutes, and actions
• Liaising with institutional investors
• Initiating and coordinating  internal social events and employee engagement
• Helping to manage the office
• Supporting international senior staff during visits to the London office

The skills you need to bring:

• Experience as an Executive Assistant at C-suite
• Experience managing complex schedules over different time zones
• Strong academic background
• Confidence to introduce own processes
• A true team player approach
• Excellent MS office skills
• A positive mindset and friendly manner
• Ability to engage easily at all levels
• A curious mind
• Proactive approach thinking ahead

Posted date: 14 Nov 2024