Are you an experienced Assistant with superb organisational skills and want a fast-paced investment environment?

Do you bring energy, initiative, and the ability to manage multiple priorities while supporting senior executives?

Are you someone who is happy to roll up your sleeves, muck in where needed and take real ownership in a growing team?

Our client is seeking an outstanding Desk Assistant to support senior executives in a dynamic Investment Fund in Dubai. This is a varied and impactful role within a collaborative team, offering real exposure and responsibility. They are looking for someone proactive, hands-on and solutions-focused.

Office-based, Monday to Friday, typically 10am–7pm.

What you’ll be doing day to day:

• Managing complex calendars, travel logistics, visas, accommodation & expenses
• Coordinating meetings and preparing documentation
• Liaising confidently with internal and external stakeholders
• Drafting correspondence & preparing and distributing agendas, reports and board packs
• Monitoring inboxes, actioning or flagging critical emails and maintaining clear communication flow
• Key point of contact for the team and clients
• Handling confidential and sensitive information with absolute discretion
• Supporting strategic projects and tracking milestones
• Assisting with HR coordination including interviews and onboarding
• Organising offsites, conferences, and events
• Managing contracts and legal documentation
• Supporting budget planning and financial tracking for internal initiatives

The skills you need to bring:

• A team player
• Used to working in a very fast paced environment
• The ability to manage changing priorities calmly and efficiently
• Your approach is no job is too small or too big to handle
• 5+ years’ experience as an Assistant within investment management, investment banking, management consulting, legal or similarly fast-paced professional services environments
• Exceptional organisational and time-management skills
• Excellent written and verbal communication skills in English
• A driven, energetic and resourceful self-starter who takes initiative
• Strong attention to detail with a consistently high standard of work
• A collaborative team player who is equally comfortable working independently
• A highly professional approach, with absolute discretion and commitment to confidentiality
• A positive mindset and strong cultural awareness within an international environment

Posted date: 18 Feb 2026