Senior Facilities Manager
- Salary: £96,000 DOE + bonus + benefits
- Location: Central London
- Consultant: Sue Wildman | 020 7588 8999
- Reference: 927479
Do you have a breadth of experience in facilities management combined with a proficiency in French and fluency in English?
Have you managed offices in the UK and other European countries?
Do you have experience as a line manager?
Are you highly customer-focused, and is your background in professional services?
Are you a confident stakeholder manager, able to build consensus within an international consultancy?
A US financial consultancy firm is looking for a leader in office operations based in their central London office to manage the day-to-day facilities and administrative operations in both London and Brussels. You will be responsible for project management, financial oversight, and vendor management in the UK and Belgium and will manage a small team.
This role will be office based 5 days initially, moving to 4 days.
What you’ll be doing day-to-day:
- Developing and monitoring policies and procedures relating to office operations in the UK and Belgium
- Managing and advising on office operations including office vendors and maintenance requirements
- Liaising with US headquarters model while representing firm and office leadership locally
- Leading and managing a team of support staff in London and eventually Brussels
- Working with vendors, real estate agents, contractors to ensure successful operations
- Preparing and managing office operating budget for each location
- Partnering with the COO to lead construction projects (build-outs, renovations, remodels, relocations), sharing knowledge and guidance on regulations
- Developing and maintaining professional working relationships with building management/staff
- Cultivating relationships with local service providers and vendors
- Overseeing office appearance, working with interior designers, consultants and senior management
- Managing an emergency management, safety, and environmental programme
- Implementing space planning and making recommendations for seating
- Creating a schedule and communication plan for office events in London and Brussels
- Liaising with Facilities and Administration managers in support of firm wide projects and programmes
The skills you need to bring:
- Office operation leadership experience, directing facilities management in a professional services firm
- Experience managing start-up offices as well as well-established and growing offices across jurisdictions
- Significant project management experience
- Strong understanding of facilities, including budgeting, cost allocations and project cost estimating
- Proven successful background in managing facilities and administrative teams in international contexts
- Significant experience in identifying and managing multiple vendors
- The ability to adapt and apply best practices while ensuring compliance with local laws
- Excellent written and verbal communication skills in English, proficiency in French
- Understanding of local regulations and compliance requirements in London and Brussels
- Excellent people management skills
- Proficiency using Microsoft Office
- Ability to travel between London and Brussels as needed
- NEBOSH General Certificate preferred
- University degree or equivalent work experience