Senior Facilities Manager

  • Salary: £96,000 DOE + bonus + benefits
  • Location: Central London
  • Consultant: Sue Wildman | 020 7588 8999
  • Reference: 927479
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Do you have a breadth of experience in facilities management combined with a proficiency in French and fluency in English?

Have you managed offices in the UK and other European countries?

Do you have experience as a line manager?

Are you highly customer-focused, and is your background in professional services?

Are you a confident stakeholder manager, able to build consensus within an international consultancy?

A US financial consultancy firm is looking for a leader in office operations based in their central London office to manage the day-to-day facilities and administrative operations in both London and Brussels. You will be responsible for project management, financial oversight, and vendor management in the UK and Belgium and will manage a small team.

This role will be office based 5 days initially, moving to 4 days.

What you’ll be doing day-to-day:

  • Developing and monitoring policies and procedures relating to office operations in the UK and Belgium
  • Managing and advising on office operations including office vendors and maintenance requirements
  • Liaising with US headquarters model while representing firm and office leadership locally
  • Leading and managing a team of support staff in London and eventually Brussels
  • Working with vendors, real estate agents, contractors to ensure successful operations
  • Preparing and managing office operating budget for each location
  • Partnering with the COO to lead construction projects (build-outs, renovations, remodels, relocations), sharing knowledge and guidance on regulations
  • Developing and maintaining professional working relationships with building management/staff
  • Cultivating relationships with local service providers and vendors
  • Overseeing office appearance, working with interior designers, consultants and senior management
  • Managing an emergency management, safety, and environmental programme
  • Implementing space planning and making recommendations for seating
  • Creating a schedule and communication plan for office events in London and Brussels
  • Liaising with Facilities and Administration managers in support of firm wide projects and programmes

The skills you need to bring:

  • Office operation leadership experience, directing facilities management in a professional services firm
  • Experience managing start-up offices as well as well-established and growing offices across jurisdictions
  • Significant project management experience
  • Strong understanding of facilities, including budgeting, cost allocations and project cost estimating
  • Proven successful background in managing facilities and administrative teams in international contexts
  • Significant experience in identifying and managing multiple vendors
  • The ability to adapt and apply best practices while ensuring compliance with local laws
  • Excellent written and verbal communication skills in English, proficiency in French
  • Understanding of local regulations and compliance requirements in London and Brussels
  • Excellent people management skills
  • Proficiency using Microsoft Office
  • Ability to travel between London and Brussels as needed
  • NEBOSH General Certificate preferred
  • University degree or equivalent work experience

Posted date: 30 Jan 2025

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