Are you a highly organised, proactive Office Manager with experience in financial or professional services?

Do you enjoy being the go-to person, ensuring the smooth running of a busy office, managing suppliers and facilities and creating a welcoming, professional working environment?

Are you confident working with senior leaders in a fast-paced environment and looking for a varied role where you can really make an impact?

Our client, a successful and growing financial services firm, is looking for a fantastic all-rounder to take ownership of its London office, support its Greece office and play a key role in the firm's continued growth.

This is an in-office role, Monday to Friday working 8am–5pm.

What you’ll be doing day-to-day:

• Overseeing the smooth running of the office, ensuring everything is organised, efficient and well maintained
• Acting as the main point of contact for building management, contractors and facilities suppliers
• Managing office maintenance, health and safety procedures and building access
• Taking the lead on a potential office move, including planning, budgets, suppliers and coordinating with internal teams
• Greeting visitors, answering calls and ensuring meeting rooms are prepared and fully equipped
• Ordering office supplies, furniture, refreshments and catering
• Managing office budgets, supplier invoices, expenses and costs
• Booking international travel, accommodation and visas, and helping introduce a new corporate travel system
• Supporting HR and IT with onboarding, offboarding and recruitment coordination
• Planning and organising team socials and internal events
• Providing remote administrative support to the Greece office
• Supporting business continuity planning and office compliance procedures
• Being the glue that keeps everything running smoothly!

The skills you need to bring:

• Previous Office Manager experience within financial or professional services
• Experience managing building relationships, facilities and external suppliers
• Highly organised, confident and professional, with excellent attention to detail
• A proactive, hands-on approach and a willingness to turn your hand to anything
• Excellent communication skills and confidence dealing with senior stakeholders
• Strong judgement, discretion and the ability to work independently
• A flexible, solutions-focused approach to work
• Strong MS Office skills, particularly Outlook, Excel and Word
• Ideally, experience within a trading firm, hedge fund, bank or asset manager
• Experience managing an office move or fit-out project would be a real advantage