Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence?

Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment?

Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations.

If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit.

There is flexibility for 1 day a week WFH

What you’ll be doing day to day:

• Managing a range of complex, confidential administrative tasks with strong attention to policy and process
• Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally
• Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively
• Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials
• Supporting cross-team projects, research and reporting for senior leaders
• Maintaining accurate databases, shared sites and documentation
• Coordinating executive meetings, including agendas, materials, minutes and logistics
• Preparing correspondence, reports, presentations and handling expenses and records
• Coordinating onboarding processes for new hires, including interviews and team integration
• Supporting department-wide events and key initiatives
• Providing system support and troubleshooting, escalating issues where needed
• Tracking project progress and updating stakeholders on status and risks
• Maintaining and improving workflows, procedures, and documentation
• Mentoring junior team members and promoting best practices
• Identifying and driving process improvements to enhance efficiency
• Proactively anticipating challenges and ensuring smooth operations
• Encouraging collaboration and knowledge sharing across global teams

 The skills you need to bring:

• Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms
• Excellent communication skills; verbal, written and interpersonal
• Strong organisational and time management abilities with a focus on efficiency and service
• Proactive, forward-thinking approach with the ability to anticipate needs and build trust
• Strong analytical and problem-solving skills with high attention to detail
• Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe)
• Approachable, with good mentoring skills
• Ability to multitask, prioritise and meet tight deadlines
• High level of accuracy and attention to detail in all work
• Adaptable and flexible in a fast-paced, evolving environment
• Resourceful mindset with a focus on continuous improvement
• Experience coordinating meetings and events across multiple time zones

Posted date: 27 Apr 2026