22819

Executive Assistant, Global Investments SW1

Do you have EA experience supporting a dynamic individual at executive level in private equity/fund management?

Do you have the credibility to act as ambassador in the office; to be gatekeeper for all business matters?

Are you approachable, able to gain instant trust and are you unfazed in a high-achieving environment?

Our client is looking for an exceptional EA, with strong emotional intelligence to provide this critical support with pragmatism, efficiency and discretion.

This is not hybrid – the nature of this hugely fulfilling role requires your presence 5 days a week in their beautiful office!

What you’ll be doing day to day:

• Proactive and complex diary management for executive (+ 1 other) across multiple time zones (London, New York, Asia), managing competing priorities with sound judgement
• Comprehensive global travel coordination, including itineraries, visas, accommodation and ground transportation, often at short notice or subject to last-minute changes
• Acting as the primary gatekeeper and first point of contact for internal and external stakeholders, exercising discretion and always representing the executives with professionalism
• Preparation and coordination of Board meetings, including scheduling, agenda preparation, collation and distribution of Board packs, minute-taking coordination and following-up on action items
• Meeting preparation more broadly - assembling briefing materials, preparing agendas and tracking follow-up actions
• Expense management and processing in line with firm policies
• Ad hoc project work as required by executives
• Liaising with PA and wider support team, offering mutual support

The skills you need to bring:

• A minimum of 10 years’ experience as an Executive Assistant, with track record of supporting C-Suite or Board-level executives
• Significant experience within financial services essential
• Strong academic performance
• Exceptional discretion and confidentiality - this is non-negotiable given the seniority of the principals and the nature of the business
• Outstanding organisational skills with the ability to manage multiple complex workstreams simultaneously and reprioritise at pace
• Calm, composed, and effective under pressure, with a proactive and anticipatory approach
• Excellent written and verbal communication skills, with the ability to engage confidently with senior stakeholders
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and expense management systems
• A genuine willingness and enthusiasm to adopt AI tools and emerging technologies to drive efficiency and enhance ways of working

Posted date: 16 Apr 2026