Are you a proactive, approachable and flexible EA with exec-level experience in financial services?

Do you enjoy gatekeeping and acting as first point of contact for internal and external senior stakeholders?

Can you manage demanding and sometimes conflicting agendas with professional composure?

Our client offers a flexible and dynamic working environment and is looking for a 1^st class Executive Assistant to join and contribute to the team of EAs.  The culture is friendly, fast-paced and everyone pulls together.

What you’ll be doing day to day:

• Managing and coordinating of business schedule, diary and appointment management
• Establishing and maintaining excellent relationships with stakeholders and Assistants globally
• Screening emails and telephone calls
• Arranging internal and external meetings; proactively managing conflicts
• Coordinating and booking all travel including flights, hotels and visas
• Ensuring Executive is fully prepared for meetings; collating documentation as required
• Arranging events, booking venues, equipment and refreshments
• Processing and approving monthly expenses
• Managing, organising and updating data
• Working closely with Assistants to ensure consistent cover during breaks, holiday and absences

The skills you need to bring:

• Previous senior-level EA/PA experience in a fast-paced global organisation
• Great interpersonal skills with strong emotional intelligence
• Strong MS Office
• Financially literate
• Ability to work to deadlines
• Ability to adapt in an often changing environment
• Strong problem-solving skills
• Self-motivated and enthusiastic
• Desire to learn and continually strive for improvement
• Approachable and sociable

Posted date: 11 Mar 2026