1097137 Published: 17 July 2017
Job Type
City of London
Consultant Name
Emily Aldrich
Contact Number
020 7588 8999


We are recruiting an Executive Assistant for the Deputy Managing Partner of a leading independent investment manager. This is a wonderful opportunity for someone looking to build a career with loyalty and longevity, and you will be experienced, calm under pressure, with a hands on approach.


  • Collating and preparing papers for board packs or mail merging documents
  • Taking minutes
  • Arranging for the circulation and signature of documents where required.
  • Diary management
  • Making travel arrangements
  • Photocopying and filing
  • Preparing executives expenses claims and receipts back up
  • Copy typing
  • Assisting marketing team at corporate events and conferences on occasion
  • Hosting meetings, arranging coffee, sandwiches, ensuring guests made comfortable
  • Ensuring that the office environment as a whole is tidy
  • Covering reception and postal duties on an adhoc basis
  • Cover for others when sick or on annual leave
  • Upkeep of filing, archiving
  • Updating presentations and helping out at AGMs
  • Adding information to Client databases and running relevant reports when necessary (training will be given)
  • Help with shareholder enquiries (training will be given)


  • Familiar with Microsoft word, Excel and PowerPoint programmes including advanced word skills such as mail merge
  • Strong verbal communication and telephone skills; able to form good internal and external relationships
  • Good time management and prioritisation skills
  • Good administrative organisation
  • Attention to detail and a logical and disciplined approach to work
  • ‘Can do’ attitude
  • Ability to work in a team
  • Calm when under pressure
  • Proactive: Ability to look and plan ahead
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