1097138 Published: 29 June 2017
Job Type
Salary
£35-40,000
Location
West End
Reference
923576
Consultant Name
Kate Gibson
Contact Number
020 7588 8999

Description

A collaborative and dynamic non-profit Investor forum based in the West End is looking for an experienced Office Manager to organise all aspects of running a small office.

This is an exciting and busy role with a variety of different responsibilities; everything from Finance, HR support and Office Management to PA support and Internal Communications.

If you have the experience, a strong work ethic and strong communication skills, this could be perfect for you.

 

Responsibilities:

  1. Finance and HR support (ca. 30% of time)
  • Monitoring all income, expenditures and invoices as well as checking payroll and setting up pension payments
  • Maintaining all HR files

 

  1. Office management (ca. 20% of time)
  • Booking travel and accommodation
  • Keeping all databases up to date/filing
  • Maintaining all office equipment/ supplies and website management
  • Responding to member enquiries, processing applications

 

  1. Event planning and logistics (ca. 20% of time)
  • Arranging event venues (and setting up webinars), catering and other logistics
  • Collecting RSVPs and ensuring the smooth running of events (of up to 70 people)

 

  1. PA support for the Chief Executive (ca. 15% of time)
  • Inbox Management
  • Scheduling board meetings, recording action points at the weekly Staff Team Meetings
  • Supporting the CEO with governance issues and board election processes

 

  1. Internal communications (ca. 15% of time)
  • Production of internal communications materials with input from the whole team e.g. member newsletters, publication alerts, event announcements, member briefings, working with external designers
  • Maintenance and updating of press lists
  • Overseeing media partnerships (liaison with external partners, managing a spreadsheet calendar

Skills and capabilities:

  • A real all-rounder with strong interpersonal skills
  • Excellent organisational skills, with strong attention to detail, including financial data
  • Good written and verbal communication skills
  • Strong MS Office Skills
  • Self-motivated and disciplined and discreet when handling confidential information
  • Enthusiastic and positive approach
Apply
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